Accounting Administrator DS
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Draught Services, a division within The Beer Store, is Canada’s oldest and largest draught service and equipment company established since 1947. We work with Brewers and Licensees towards the common goal of promoting the highest quality draught beer experience through industry leading installation, global partnerships, and an established US and Canadian dealer network. We offer nationwide installation, system cleaning and service, and support and offer Canada’s premier Keg repair service.
The Role
We are currently searching for an Accounting Administrator, reporting to the Supervisor, Business Unit, for a full-time, permanent opportunity. The Accounting Administrator will oversee all Accounts Receivable (AR) functions in a fast-paced environment, ensuring accuracy and timely processing while meeting weekly and monthly accounting deadlines. This role involves managing administrative tasks, coordinating month-end procedures, and providing exceptional service to customers, breweries, and Draught Services (DS) field technicians. Additionally, the Accounting Administrator will facilitate communication within a computerized accounting system, bridging on-site office staff and off-site field personnel. They will also ensure brewery representative AR accounts are maintained and payments are processed efficiently within established terms
Location
Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of three times per week and on an as-needed basis depending on the role and function.
What You'll Be Doing
- Manage all Accounts Receivable (AR) functions, including daily invoice entries, deposit processing, and timely collection of brewery rep payments
- Oversee month-end procedures, ensuring financial reports, write-offs, and recoveries are completed accurately and submitted to meet Head Office deadlines
- Perform weekly bank reconciliations, prepare and process system deposits, and maintain accurate financial records
- Ensure compliance with invoicing procedures, overseeing the submission and approval of invoices over $1K while maintaining adherence to company policies
- Maintain strong relationships with brewery partners, ensuring AR for Labatt, Molson, and Sleeman is collected within payment terms and handling subcontractor invoices
- Monitor and balance key financial accounts, including Keg Inventory and AR accounts, ensuring alignment between Head Office and Draught Services
- Support administrative operations, including managing rep mail, entering new accounts, and handling special AR projects as assigned by management
- Provide backup support for Accounts Payable (AP) and Field Administration during absences or vacations
- Handle customer inquiries and account updates, ensuring accurate communication between customers, service technicians, and brewery representatives
- Drive efficiency and process improvements by maintaining smooth AP, AR, and inventory procedures while ensuring compliance with company policies and financial reporting standards
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-Secondary education in Business Administration or Accounting
Experience
- 1-2 years experience in administration and/or accounting
- Minimum 1 year experience with Accounts Receivable
- Knowledge and experience with an ERP software
- Experience in customer service
Skills
- Intermediate accounting knowledge with an understanding of general accounting principles
- Intermediate computer skills of Microsoft Office Suite products, proficiency in Excel is desired
- Experience with SAP, Business Central and Körber One considered an asset
- Strong attention to detail and the ability to analyze data
- Excellent time management and problem solving skills in a fast paced environment
- Excellent communication skills and the ability to interact professionally and positively with multiple departments and outside contacts
- Self starter, able to work independently and with little guidance
- Well organized, possess ability to prioritize and maintains heavy workload during high pressure month end deadlines
Compensation
Salary range? Yup, we’ve got one: $47,500–$59,400 CAD per year. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
