Accounts Payable Administrator
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for Accounts Payable Administrator, reporting directly to the Supervisor, Shared Services. This is a full-time permanent opportunity. This role invovles ensuring the timely and accurate processing of all accounts payable documents. This includes handling both Purchase Order (PO) and non-PO invoices, as well as credit memos. The role also involves preparing payment proposals and addressing vendor inquiries to support efficient financial operations.
Location
Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of twice per week and on an as-needed basis depending on the role and function.
What You'll Be Doing
- Process and review invoices to ensure accuracy and compliance with internal controls, including PO invoices in SAP
- Identify and resolve discrepancies, addressing any unusual or questionable items, and supporting team members by reviewing their entries
- Maintain timely records, including electronic filing and ensuring all site invoices are processed before month-end deadlines
- Prepare, review, and execute payment proposals for cheque and EFT runs across multiple payment groups, ensuring timely processing and distribution
- Provide ongoing payment support, handling vendor inquiries and completing ad hoc payment proposals as needed
- Manage the AP mailboxes and support audits and internal stakeholder inquiries
- Resolve vendor issues and complete reconciliations with internal and external partners
- Other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-secondary degree in Accounting or Finance
- Chartered Professional Accountant (CPA) designation, or working towards, considered an asset
Experience
- 2-3 years' experience working in a related role
- 2-3 years of experience using SAP
Skills
- Excellent problem-solving and analytical skills
- Strong attention to detail and organizational skills, ability to think critically and take initiative
- Superior multi-tasking, critical thinking, and communication skills (including written, oral and interpersonal)
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Superior skills in Microsoft Excel working with complex spreadsheets and large data sets
- Capacity to manage high volume of transactions and data
- Good working knowledge of generally accepted accounting principles and procurement practices
- Exposure to federal and provincial commodity taxes required
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
