Accounts Payable Coordinator - Contract
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for Accounts Payable Coordinator, reporting directly to the Supervisor, Shared Services. This is a full-time, 12 month, contract opportunity. The Accounts Payable Coordinator is responsible for processing and reconciling high volumes of PO and non-PO invoices in a fast-paced SAP environment. This role supports financial accuracy through detailed analysis, vendor statement reconciliations, and month-end reporting tasks. The coordinator plays a key role in ensuring timely payments and maintaining the integrity of financial data across the organization.
Location
Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of twice per week and on an as-needed basis depending on the role and function.
What You'll Be Doing
- Handle various invoice types by due dates, ensuring corporate controls, accurate three-way matching, issue resolution, and timely SAP posting
- Coordinate with internal/external parties for utilities billing, oversee batch AP file imports, ensure timely GLSU processing, and maintain data accuracy
- Investigate MRBR items, open GRIR (Goods Reciept Invoice Receipt) items, and handle vendor statement reconciliations
- Validate and process expense reports via SAP Concur
- Compile data from SAP, create reports and spreadsheets, and prepare reports for stale-dated cheques and credit balances
- Reconcile subledgers and GL accounts, identify payment issues, and prepare journal entries as needed
- Ensure parked vouchers are posted, prepare monthly AP Inbox Aging Reports, and send weekly payment details to stakeholders
- Manage AP Inbox responses per corporate guidelines and support internal/external audit requests
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-Secondary Education in Business or Accounting required
Experience
- 3-5 years’ experience in Accounts Payable, in a SAP environment
Skills
- Proficiency in MS Office products, Word and PowerPoint, advanced Excel skills
- Demonstrated ability to analyze large amounts of information and complex spreadsheets
- Solid organizational and analytical skills. Ability to perform vendor reconciliations
- Working knowledge of Federal and Provincial taxation
- Excellent time management and multi-tasking skills with strong attention to detail
- Highly motived, enthusiastic, self-starter, pro-actively identifying and resolving issues and areas of improvement
- Excellent levels of communication both verbal and written
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, a health benefits program, employee & family assistance program, recognition programs, hybrid work arrangement, summer hours, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
