Administrative Assistant, Pension & Benefits - Contract
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 28+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for an Administrative Assistant - Pension & Benefits, reporting to the Supervisor, Pension & Benefits. This is a Full-Time, 18-Month Contract opportunity. The Administrative Assistant – Pension & Benefits plays a key role in supporting the efficient delivery of pension and benefits programs. This position ensures smooth administrative operations, accurate record management, and timely communication, while providing flexible assistance to meet the evolving needs of the team.
Location
On-site at our Corporate Office located in Bolton, ON.
What You'll Be Doing
- Digitally scan and upload confidential pension and benefits documents to the appropriate member profiles within our Pension system
- Act as the in-office liaison for administrative tasks including filing, mailing, and managing incoming and outgoing mail
- Respond to inquiries via phone and monitor the shared Pension & Benefits email inbox, ensuring timely and accurate communication
- Perform physical tasks such as scanning documents and packing boxes — some time will be spent on your feet
- Provide flexible support across the Pension & Benefits team, adapting to evolving needs and priorities
- Other projects and duties as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Completion of High School and/or GED equivalent required
- Completion of and/or in progress of completing a Degree or Certificate in Human Resources Management, Business Administration or related a strong asset
Experience
- 1 year of related administrative experience
- Experience printing and scanning documents, USB keys
Skills
- Intermediate skills in MS Office: PowerPoint, Word, Excel, Outlook, Teams, SharePoint, OneDrive
- Demonstrated ability to work independently, taking initiative and following through on work assignments
- Ability to handle sensitive and confidential information with diplomacy and tact
- Must be able to stand on your feet for 2 or more hours during a shift
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business. We work to recognize you in meaningful ways including a competitive compensation, a health benefits program, employee & family assistance program, recognition programs, hybrid work arrangement, summer hours, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
