Fleet & Equipment Coordinator
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 28+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for a Fleet & Equipment Coordinator, reporting to the Sr. Manager, Fleet & Transportation. This is a full- time, permanent opportunity. The Fleet & Equipment Coordinator is a key contributor to the safe, efficient, and compliant operation of our fleet and material handling equipment. This role manages critical processes that keep our transportation network running smoothly, including tracking, reporting, and compliance activities across The Beer Store (TBS) and Brewers Distributor Ltd. (BDL) sites. Acting as a central point of coordination, the Fleet & Equipment Coordinator supports strategic fleet initiatives, ensures regulatory requirements are met, and drives continuous improvement to optimize utilization and reduce costs
Location
Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of three times per week and on an as-needed basis depending on the role and function.
What You'll Be Doing
- Maintain accurate records for incident reports, insured drivers, and fleet data across TBS and BDL
- Administer the Cetaris system, including user setup, equipment updates, and deactivation of inactive assets
- Coordinate the sale of used equipment, ensuring proper documentation, payment collection, and asset removal
- Prepare and distribute monthly fuel utilization, CVOR, FSC, and compliance reports for TBS and BDL
- Process and reconcile fleet-related invoices and rebates, ensuring accuracy and timely reporting
- Manage annual licensing and insurance renewals for all sites, collaborating with provincial agents and internal teams
- Ensure compliance with municipal requirements, including obtaining parking decals and inspection documentation
- Support continuous improvement initiatives by analyzing workflows and recommending process enhancements
- Provide operational support to sites and assist Fleet & Transportation leadership with projects and reporting
- Monitor driver compliance, including license renewals and abstract reviews, escalating concerns as needed
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-secondary education in Logistics, Supply Chain, Business or related fields
- Certification in Fleet Management or Transportation Safety is an asset
Experience
- 2-5 years' experience managing vehicle fleets, heavy equipment and/or Material Handling Equipment
- Experience with Fleet Management Systems and/or Computer Maintenance Management Systems such as Cetaris, Ortec, Geotab, etc. with strong skills in creating and editing documents and spreadsheets for tracking and reporting
- Experience working within an environment focused on implementing and maintaining CI programs
Skills
- Excellent communication skills and the ability to interact professionally and positively with multiple departments, vendors and auditors
- Advanced MS Office – proficiency in Word, Outlook, PowerPoint and emphasis on Excel and Power BI
- Excellent problem-solving and analytical skills
- Excellent time management and multi-tasking skills with strong attention to detail
- Highly motived, enthusiastic, self-starter, pro-actively identifying and resolving issues and areas of improvement
- Knowledge of movement of goods and use of MHE
- Strong knowledge of applicable provincial legislation in all 5 operating provinces, ON, MB, SK, AB, and BC
- Coordinate with Finance and Procurement teams to optimize fleet-related expenditures and budgeting
- Develop and maintain fleet performance dashboards using Power BI to support data-driven decision-making
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, generous paid time off, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
