Human Resources Coordinator - Contract
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for a Human Resources Coordinator reporting to the Manager, Talent Acquisition. This is a full-time, 12-month contract opportunity. The Human Resources Coordinator will contribute to key HR functions including position management, recruitment, performance management, and transactional processes. This role is responsible for precise data entry and ongoing record maintenance in the HRIS (SAP SuccessFactors), with a focus on hiring and onboarding non-union employees. Additionally, the coordinator provides administrative support and assists the HR team in coordinating a range of departmental initiatives.
Location
Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of three times per week and on an as-needed basis depending on the role and function.
What You'll Be Doing
- Manage position data in SAP SuccessFactors, ensuring accurate setup and alignment with organizational structures, workflows, approvals, and security requirements
- Process internal employee transactions for non-union and salaried staff (hires, transfers, promotions, terminations, etc.)
- Complete onboarding system processes and uploading of new hire documentation
- Support HR and HRMS teams with testing and implementation of system upgrades, as needed
- Support recruitment activities by preparing offer letters, posting all Union jobs, entering requisitions, and assisting with candidate employment reference checks
- Manage contract and secondment lifecycles by tracking end dates, preparing reports, coordinating with hiring managers and compensation team, and tracking performance reviews through to completion
- Prepare and process contract extension letters, editing existing templates to ensure compliance with contract terms, company policies, and provincial legislation
- Create the weekly Cheers to Careers email and poster, update SharePoint pages
- Monitor and manage HR communication channels (multiple shared inboxes and HR voicemail) to ensure timely and professional responses
- Provide other HR support, including entering SAP purchase requisitions and performance management administration
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- University or college degree in Human Resources, Business Administration, or a related field of study is an asset
Experience
- A minimum of 2-4 years of related working experience with a focus on position management
- Must have experience using a Human Resources Information Systems (HRIS) and Applicant Tracking System (ATS); experience working with SAP would be an asset
- Experience with data-entry with an emphasis on attention to detail and organizational skills
Skills
- Detail oriented and possesses investigative skills to determine cause of transactional and/or data issues
- Strong attention to detail and organizational skills, ability to think critically and take initiative
- Strong verbal and written communication skills with the ability to communicate with employees across all levels of the organization
- Ability to handle sensitive and confidential information with diplomacy and tact
- Intermediate skills in MS Office: PowerPoint, Word, Excel, Outlook, Teams, SharePoint, OneDrive
- Ability to manage own work independently and effectively, by prioritizing work schedules and completing assigned duties within timelines
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business. We work to recognize you in meaningful ways including a competitive compensation, a health benefits program, employee & family assistance program, recognition programs, hybrid work arrangement, summer hours, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
