Payroll Specialist
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Contact Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently seeking a Payroll Specialist to join our team on a full-time, permanent basis, reporting to the Manager, Payroll. This role is responsible for ensuring the accurate and timely processing of weekly, semi-monthly, and bi-weekly payrolls while supporting the daily operations of the Payroll Department. The Payroll Specialist collaborates with various departments to provide ongoing system support, testing, and maintenance, addressing tax updates, system troubleshooting, minimum wage adjustments, and new collective bargaining agreement (CBA) changes. Additionally, this role contributes to process improvements and ensures compliance with payroll regulations and company policies.
Location
Our Corporate Office is located in Bolton, ON. We offer Remote/Hybrid Flex work with visits into the office on an as-needed basis depending on the role and function.
What You'll Be Doing
- Ensure accurate and timely processing of weekly, bi-weekly, semi-monthly, and other payrolls, including data collection, payroll calculations, report preparation, and remittance submissions to government bodies
- Perform quality assurance reviews of payroll edits, assist with internal, external, and government audits, and ensure compliance with payroll-related legislation and collective agreements for TBS & BDL
- Respond to inquiries from HR, accounting, managers, employees, and third parties, while managing off-cycle payments, DDP recalls, and stop payments as needed
- Support the HRMS department with payroll-related matters, system updates, testing, project management, and maintenance (e.g., tax updates, wage increases, Collective Bargaining Agreement changes)
- Serve as a payroll subject matter expert for system projects, developing and implementing interfaces with HRMS
- Assist the Payroll Manager with year-end activities, including testing, balancing, reporting, T4 printing, final filings (CRA, EHT, WSIB), and mapping new wage types for accurate T4 box allocation
- Manage HR workflows and ensure timely processing of annual merit increases and incentive payments for non-union employees, including running payroll simulations for accuracy
- Other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Completion of High School and/or GED equivalent required
- Bachelor's degree or comparable relevant work experience
- Canadian Payroll Association (CPA) designation or equivalent in work experience
Experience
- Minimum 5 years diversified Payroll background within a large-unionized environment
- Experience running payroll using an integrated software system, preferably SAP SuccessFactors and Workforce Software
- Experience with payroll system query tools for reporting and is highly proficient in MS Excel
- Experience working in a high pressure environment, handling high volumes of sensitive and confidential data, with a high level of accuracy and need for detail
- Excellent knowledge of current government legislation pertaining to payroll practices
- Strong understanding of Income Tax Act, Provincial Legislations as they relate to Payroll, and Provincial Employment Standards
Skills
- Excellent levels of communication both verbal and written
- Excellent interpersonal communication and leadership skills are essential along with strong technical, analytical and problem-solving abilities
- In depth knowledge of company policies, procedures and multiple Collective Agreements
- Ability to collaborate with others to develop actionable plans
- Excellent time management and multi-tasking skills with strong attention to detail
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
