Real Estate and Construction Coordinator
Bolton, Ontario, Canada, L7E 3A9
Who We Are
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 28+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.
The Role
We are currently searching for a Real Estate & Construction Coordinator, reporting to the Director, Real Estate and Construction. This vacancy is a full-time, permanent position. The Real Estate & Construction Coordinator provides essential administrative and project coordination support to the Real Estate & Construction team. This role ensures the successful execution of various real estate and construction projects by managing documentation, tracking timelines, coordinating with internal stakeholders and external vendors, and maintaining accurate project records. The coordinator acts as a central point of communication, helping to streamline processes, monitor progress, and ensure compliance with company standards and regulatory requirements. By supporting project managers and leadership, this position contributes to delivering projects on time, within budget, and aligned with organizational objectives.
Location
Our Corporate Office is located in Bolton, ON. This is a field-based role with visits to the office on an as-needed basis. Up to 10% of business travel is required to support organizational needs, therefore a valid driver’s license and access to a vehicle is required.
What You'll Be Doing
- Support the planning and coordination of real estate, construction, and renovation projects, working closely with Project Managers to ensure timely and successful delivery
- Maintain project documentation, drawings, and development pipeline reporting to support visibility across active and upcoming initiatives
- Track capital project expenditures, prepare reports for Finance, and support construction close‑out activities, including documentation and occupancy requirements
- Assist with scope development, site visits, contractor quotes, and pricing discussions to ensure deadlines, budgets, and performance standards are met
- Coordinate with external consultants such as designers and engineers, and partner with internal teams including Operations, Loss Prevention, and Health & Safety
- Review and process contractor and supplier progress payments, purchase orders, requisitions, and invoices in SAP
- Support maintenance and compliance activities by reviewing lease obligations, coordinating landlord repairs, and responding to urgent facility issues
- Manage contractor health and safety, insurance, and certification documentation, ensuring compliance with ISN and high‑risk work requirements
- Assist with annual maintenance and capital budgeting, quarterly forecasting, and program‑specific budgeting initiatives
- Prepare analysis, reports, and presentation materials to support senior management decision‑making and continuous improvement initiatives
- Perform other related duties and projects as assigned
Who You Are - Your Knowledge, Skills & Experience
Education
- Post-secondary education in Business Administration, Real Estate, Construction Management, or a related field
- Additional certifications in project coordination or real estate administration are an asset
Experience
- Minimum 5 years of experience in an administrative or coordination role, preferably within real estate, construction, or facilities management
- Exposure to project management processes and construction documentation (e.g., permits, contracts, drawings)
- Experience working with multiple stakeholders, including vendors, contractors, and internal teams
- Demonstrated experience with SAP or similar systems
Skills
- Strong understanding of real estate and construction terminology, processes, and compliance requirements
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., MS Project, Smartsheet, or similar)
- Familiarity with invoice and payment management, as well as financial tracking and budgeting for projects
- Strong analytical skills with the ability to interpret data
- Possesses negotiation skills
- Knowledge of lease administration and property management systems is an asset
- Excellent organizational and time management skills with the ability to handle multiple priorities
- Strong communication and interpersonal skills for effective collaboration. Detail-oriented with a high level of accuracy in documentation and reporting
Compensation
Salary range? Yup, we’ve got one: $52,700–$65,900 CAD per year. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.
What We Offer
Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.
We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.
*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
Equal Opportunity Employer
We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
